Supplier bills and expense payments out of the business’s own bank and credit card accounts are covered by the main Xero Accounting system. Employee expenses however are typically paid from the employees’ own resources and require a different method of data capture.
There are a number of standalone add-on apps for this but in 2018 Xero released their own Expenses app, which works seamlessly with the main Accounting system. This means that employees can use the Expenses app to photograph expense receipts which will then automatically appear in the accounts for the accounts staff to review, approve and pay, thus speeding the whole process up and reducing paper into the bargain.
Xero will soon be adding mileage capture to the Expenses app, utilising the GPS signal in your mobile device, making this a complete employee expense solution. The Expenses app costs just £2 per month per active user so let us know if you’d like to try it and we’ll add it to your subscription.